My Top 3 Organization Tools and 2 of them are FREE!


So can we talk about organization for just a sec? 100% organization in life is more rare than a Starbuck’s Unicorn Frappuccino. I feel like I am always seeking the latest/greatest/best organizational tools, and I always seem to fall short of organizing my crazy, chaotic life.

Most of you know that I work a full time job in marketing by day, and I chase my “day dreams” at night. Time is of the essence for me, as I am sure it is for most of you! My time is so limited, so I put systems in place to make sure everything is organized. As my nana always said, “There is a place for everything, and everything is in it’s place.”

Man oh man, did she beat that mantra into my brain for the last 24 years of my life, but I am so thankful that she did! I really want to bring you some of my favorite organizational tools to help get your s**t together, but before I do, I have a FREEBIE for you! This is what I use to organize my massive list of folders and files on my desktop. Click below to download!


My Top Three Organization Tools!

  1. Trello
  2. Google Drive
  3. 17hats



Trello: My Project Management Tool

Where to even begin with Trello. This is by far the easiest, and best project management tool I have ever used. There are so many ways to customize this tool to fit all of your business and personal needs. You need to create an all-inclusive editorial calendar with a workflow attached? Check. You need a way to store all of those important biz documents, passwords, logins, and more? Check. Heck, you need a way to plan out your meals and grocery checking list? Check.

I am telling you… Trello does it all. Oh, and to top it all off, there is even a mobile app. Score!

If you want to learn all things Trello, I suggest you head on over to my gals at Think Creative Collective. Abagail and Emily created an AH-MAY-ZING course that changed my life… forever! Bonus points: it is under $30. When was the last time you spent $30 and had your life turned upside down for the better?! Check out the course, and I promise you won’t be disappointed!


Google Drive: My EVERYTHING Tool

Google Drive is literally my life. I keep all of my important digital files within Google Drive, and the best part is I can access it anywhere, and I don’t have to lug around a clunky external hard drive. You can totally get Google Drive for FREE, but it is so worth it to upgrade your account for more storage.

I used Google Drive to organize all important contracts, shared documents, and inspiration photos for my wedding. I use Google Drive and Google Docs to create all of my content, and store it away in a perfect organized system. I use Google Drive to share and collaborate with other business owners when working on shared projects.

Grab your free desktop background and organize all of your important computer files! [Custom Text] Amber Nicole Portrait, a boutique, makeover, photography studio based in Jacksonville, FL. As the owner and lead photographer, she offers portrait photography in the greater Jacksonville area, Saint Augustine, the State of Florida, and is available for travel. She has developing her ethereal, natural, and bright style since 2012.


I have found that Google Drive, versus their competitors like Dropbox or Box, is more user friendly, and is faster to use. It is easily accessible to anyone you need to share content with. Google Drive is also highly compatible with other programs, such as Trello… that is how I schedule my editorial calendar and keep blog posts organized!


17hats: My Client Management Tool

This is the one management tool that I pay for, and it is WELL worth it! There are so many tools out there on the market such as Honeybook, Asana, Shootproof, etc. 17hats just made so much sense for my business. I primarily use 17hats to manage all client related documents like contracts, quotes, invoices and contact information. 17hats allows me the flexibility to add my branding to all documents that are sent to clients via email. My client doesn’t have to log in to some weird system, they just click a couple buttons, and boom! I get paid, and all documents are signed!

The main reason I fell in love with 17hats was the bookkeeping feature. Holy Moly, was this a life saver. I am not an accountant. I never want to be an accountant. I took accounting classes, and this stuff is still so far over my head, it isn’t funny. There was no way I was going to devote more of my precious time to learning how to operate Quickbooks. 17hats syncs perfectly with my banking system, and allows me to categorize all my transactions. I print out pretty, easy to understand reports… then hand it off to my accountant. Easy freaking peasey.

I could go on all day about the awesomeness that is 17hats!! I was an early bird to this program, so I bought access to the system at a really decent rate for a 3 year subscription. They have plans for as little as $25 a month now, and they send out discount codes all the time!

Need something to post to Instagram today?! Feel free to screen shot this image, tag me (@ambernicoleportrait), and use #ANPquotes so I can see your post, and I can follow along!

Need something to post to Instagram today?! Feel free to screen shot this image, tag me (@ambernicoleportrait), and use #ANPquotes so I can see your post, and I can follow along!

Well, I hope this helps in your search for a system that works for you! I would love to hear about some tools that you find most helpful. Just leave me a comment below, or find me on social media and give me a shout! Also, don’t forget your desktop freebie (above)!!